To register a company in Kenya, you’ll need to follow several steps. Here’s a general outline of the process:

  1. Company Name Search: Begin by conducting a name search to ensure your desired company name is available and not already registered or too similar to an existing name. You can perform this search on the eCitizen portal
  2. Company Name Reservation: Once you’ve confirmed the availability of your desired name, reserve it through the eCitizen portal. Pay the required fee to secure the name for 30 days.
  3. Prepare the Required Documents: Gather the necessary documents for company registration, including:
    • Completed application form CR1 (Downloadable from the eCitizen portal or obtainable from the Registrar of Companies’ office)
    • Memorandum and Articles of Association (MAA): These documents outline the company’s objectives, structure, and rules. You can use standard templates or create custom MAA based on your company’s needs.
    • Statement of Nominal Capital: This document declares the share capital of the company.
    • Copies of identification documents (such as passports or IDs) for the directors and shareholders.
    • Passport-sized photos of the directors and shareholders.
    • Signed Consent to Act as Directors (Form CR2) for each director.
    • Completed Statement of Particulars of the Company (Form CR8).
    • Registered office lease agreement or proof of ownership.
  4. Online Company Registration: Create an account on the eCitizen portal and log in. Fill out the company registration form (Form CR1) and upload the required documents. Pay the prescribed registration fee through the portal.
  5. Pay Stamp Duty: Generate a payment slip for stamp duty on the eCitizen portal based on your company’s nominal share capital. Pay the stamp duty fee at a designated bank and obtain a receipt.
  6. Obtain a Business Permit: Depending on the nature of your business, you may need to obtain additional licenses or permits from relevant government authorities. Research the specific requirements and apply accordingly.
  7. Obtain a Tax Identification Number (TIN): Register for a Tax Identification Number with the Kenya Revenue Authority (KRA) by completing the necessary forms and providing the required documents. You can apply online through the iTax portal or visit the nearest KRA office.
  8. Collect the Certificate of Incorporation: Once your application is processed and approved, you’ll receive a notification to collect your Certificate of Incorporation from the Registrar of Companies. You may need to present your identification documents and other relevant paperwork.
  9. Post-Registration Obligations: After registration, there are additional tasks to complete, such as opening a bank account, obtaining necessary business licenses, and complying with tax and employment regulations.